How we govern our operations
Governance
Eastnine operates its business in heavily regulated markets where laws, regulatory frameworks and standards impact how the business may be run. Applicable laws and regulations shall always be the lowest common denominator for the way we conduct our business. Eastnine has zero tolerance toward bribes, corruption or other transgressions with respect to the applicable laws, regulations, and internal policies. Employees are expected to follow the guidelines that have been developed and communicated.
Eastnine places the same high demands on its suppliers as on its own staff when it comes to abiding the law, respecting human rights, and working conditions. Our suppliers must follow our Code of Conduct for Suppliers. Eastnine has established a whisteblowing policy to enable staff and business partners to report any transgressions or criminal activity in an anonymous and safe manner. Anyone shall be able to report their suspicions about crimes or transgressions without facing repressive consequences, provided that the report has been made in good faith.
Stakeholder engagement
Eastnine’s sustainability efforts are based on material topics developed in cooperation with the company’s stakeholders: tenants, staff, investors, creditors, society and suppliers. Eastnine strives toward creating routines for continual and effective dialogue with its stakeholders in order to ensure that the company stays focused on the most essential issues. This dialogue takes place through e.g. customer and staff surveys, meetings with investors and creditors, web surveys, workshops, and continual contact.
Materiality analysis
The inaugural formal materiality analysis was conducted in 2018 to identify the most important sustainability aspects of Eastnine’s operations, which the company is expected to provide reports on. The materiality analysis was carried out using surveys and opinions from staff, tenants, the largest shareholders, and Board members, and was compiled using relevant industry standards and reporting frameworks, including the report "UNEP Sustainability Metrics: Translation and Impact on Property Investment and Management". The results of this analysis, and the material sustainability topics identified, have subsequently been validated by Eastnine's executive management and updated annually to ensure that the analyses consistently align with business and stakeholder priorities. Each validation assesses whether new topics should be incorporated into the reporting framework or if certain aspects have diminished in relevance.
The materiality analysis has been supplemented as of 2024 with a double materiality assessment (DMA) pursuant to the methodology outlined in the Corporate Sustainability Reporting Directive (CSRD). The DMA reaffirmed that previously identified material sustainability matters remain relevant.
Focus areas
The materiality analysis resulted in fourteen issues, essential to the company’s stakeholders and three value-adding areas; future-proof properties, sustainable investment and responsible business practices.